Instuctions from the Treasurer

Deposit Forms:

For good and accurate record keeping, all deposits turned into the Treasurer must be itemized and totaled. Stacks of checks that do not have a corresponding Deposit Form will be returned to the sender un-deposited.

Your submissions can be completed as: (1) a handwritten page, (2) using the fill able *.pdf file (attached), or (3) using the fill able Excel file (attached) – which will tally for you and provide totals.

Expense Vouchers:

Many or most of you are accustomed to this form, used for getting reimbursed for your expenses. You will now have the ability to do these submissions electronically, if desired. The fill able *.pdf form (copy attached) is to help streamline the process.

Sample: A .mockup. sample is available, for your reference.

Your submissions can still be: (1) handwritten and sent via US Mail, (2) handwritten, scanned, and emailed, or (3) typed in the fill able file and e-mailed to the Treasurer. For requirements on receipts and other documentation, see below.

Additional Voucher Instructions:

As you already know, proof of purchasse is required for reimbursement. Please note that the Treasurer will now need photo copies of your receipts on 8.5 x 11.0 paper. Loose receipts will no longer be accepted. You can keep the originals for your files / records.

Lower tech (?): If you or your helpers do not have a copier, please tape the receipts to a page, “snail mail” them to me, and I will make the copies.

High Tech (?) If you have a scanner, you can scan the receipts to a *.jpeg or *.pdf (preferred format) file. When you email it to me with the voucher form, you’ll save the cost of a stamp and mail time. Plus, because this is more efficient on the Treasurer end – You’ll benefit from faster turnaround times for receiving your reimbursement check(s).